Show at The
Fitz, Low Road, Cockermouth
Secretary
Mrs N E Boyes,
Middle Gill Farm
Howgate
Whitehaven
Cumbria
CA28 6PP
February 2010
Dear Exhibitor
Cockermouth Show 31July 2010
– Trade Stands
I have
pleasure in attaching hereto your application form for an exhibition/ trade
stand at this year’s show on
I am pleased to inform you that
we have made no increase to our charges this year.
Your Attention is drawn to the
following.
Health
and Safety legislation now requires the Society to INSIST that ALL exhibitors
comply with the following:
Complete a risk assessment form
at the time of booking. This MUST be returned with your booking, otherwise we
cannot offer you a site.
Ensure that no vehicles are
moved on or off stands on show day between 0900
And 1700.
Thank you for supporting
Cockermouth Show.
Please also note you must
comply with following:-
Rules & Regulations
1) All applications must be
submitted on the appropriate entry form, and that application form & risk
assessment form must be signed by the exhibitor or
2) His/Her representative, and
the signature on the forms shall be deemed to be the acceptance by the Exhibitor
of these rules and regulations and his /her agreement to be bound thereby.
3) All exhibitors, their
contractors and employees, while on the showground, shall be subjected to the
rules and regulations of the society, as interpreted by the society, and the
stewards and officials appointed by them.
4) All trade stand vehicles
should be in situ by 9.00 on morning of show. All vehicles should be clear of
public areas by 9.00 am
5) Passes. Up to 12ft.
2 passes issued. Then 1 pass for every 6ft of extra space booked. Valid until
14.00.hrs
6) Trading Standards. The
stewards & officials shall have the power to remove from the show ground, any
Exhibitor or itinerant vendor whose articles are not in accordance with the
description given on the application form or the standards that shall be
determined by the stewards & officials.
7) Withdrawal or cancellation
of space reserved. Where an exhibitor withdraws from the show or cancels the
space reserved for him/her for any reason, all fees due shall be forfeited and
the society reserves the right to re-let the space.
8) Allocation of sites. The
allocation of sites and positioning of trade stand space will be entirely at the
discretion of the society, although every endeavour will be made to meet any
request made by an exhibitor regarding the position of his/her stand.
A) Exhibitors booking open
space must apply and pay for sufficient space for all stays & guy ropes for any
building, tent or caravan erected on the space.
B) Boundaries of sites will be
marked and in no circumstances will exhibitors be allowed to occupy a larger
space than that allocated to them.
C) The Exhibitor will be
allocated a site by the society and it will be a condition of the society’s
acceptance of the exhibitor application for a site that the exhibitor will take
and except the site allocated irrespective of its condition.
D) The Exhibitor will be
responsible for all damage to the site by him/her, his/her servants or agents,
and hereby undertakes to make good any such damage.
9) Electrical equipment. It is
the responsibility of the exhibiters to ensure that his/her equipment is
suitable, compatible and complies with all electoral regulations. Appropriate
circuit breakers fitted in accordance with current Health & Safety guidelines.
10) Times of opening. All trade
stands must be open & manned throughout the time the show is open to the
public.
11) Fire protection.
A) It will be the
responsibility of each exhibitor to ensure that adequate fire precautions are
provided, particularly in the case where any heating or other similar appliance
is used.
B) The society reserves the
right to make further rules & regulations in respect of fire precautions, if and
when necessary.
12) The rules off the society
are that no raffles or drawing tickets can be sold
On the show field, other than
those organised by the society.
13) Noise. Exhibitors must not
use any loudspeaker apparatus, noisy engines or any other offensive practices to
cause annoyance to adjoining exhibitors.
Spitting is expressly
forbidden.
14) Responsibility of
exhibitors. The exhibitor will indemnify the society in respect of all actions,
causes, claims, losses, proceedings or costs incurred claimed or arising out of
the use by the exhibitor of the showground or by his/her agents, contractors,
employees, licensees or other persons being present at his/her request or with
his/her concurrence for the purposes of the Show and the Exhibitor shall
similarly be liable for all plant equipment vehicles, stands, articles, animals,
livestock goods or other things of whatever kind or nature brought on to the
Showground for whatever purposes the Exhibitor shall be liable similarly for any
matter arising out of the exhibition handling or housing
of such exhibits and the conduct of the exhibitor’s stand generally.
Acceptance of this foregoing provision and the foregoing provisions generally
shall be a condition precedent of entry.
15) Non –Compliance with
regulations. The stewards and/or officials shall have the power (whether
exercised unreasonably or not) to order the removal forthwith of any plant,
machinery, vehicle. Equipment, goods or any other thing of whatever kind or
nature either static or vehicular exhibited or brought on to the showground for
whatever purposes or to order the stand of any exhibitor to be closed forthwith
if such exhibitor does not or has not complied with any of these rules or
regulations or the direction of the stewards and/or officials or any other
requirement properly to be observed by any exhibitor his/her employees,
contractors, licensees or other persons being present at his/her requestor with
his/her concurrence for the purposes of the show such requirements to include
those of the General Law the Bylaws or any other requirements and the stewards
and/ or officials shall have in ant circumstances the right to expel forthwith
any exhibitor or any persons associated with him/her who has in anyway infringed
the rules and the regulations including the immediately foregoing provisions.
16) H S E Regulations.
Exhibitors are reminded to ensure they are fully conversant with and comply with
all current health & Safety regulations, particularly with respect to equipment
& public safety. The Risk Assessment form provided with the application
for entry to the show MUST be completed and signed by the exhibitor.
17) Cancellation of show. The
society reserves the right to cancel at any time for any reason the Cockermouth
Agricultural Show held annually by the society, subject to the Society’s
Secretary giving at least 24 Hours notice of cancellation to the exhibitor or
trade stand holder except in the case of the cancellation being due to fire,
flooding, civil commotion, Act of God or riot, in which case notice
Given verbally or otherwise, by
the society’s secretary shall be deemed sufficient. If the society decides to
cancel the Show, the Exhibitor or trade stand holder will be repaid his/her
entry fee, and the Society will not be responsible for any financial, trading or
other loss of whatever kind incurred by the exhibitor or trade stand holder.
18) Exhibitors must clear their
sites ASAP. The society will not be held responsible for any damage caused to
any items.
EXHIBITORS WILL BE HELD
RESPONSIBLE FOR ALL FIRE AND ACCIDENTAL DAMAGE CAUSED BY THEM, THEIR SERVANTS OR
AGENTS, AND THEREFORE EXHIBITORS SHOULD INSURE NOT ONLY AS REGARDS THEIR OWN
PROPERTY, BUT ALSO AGAINST THIRD PARTY CLAIMS, FOR BOTH FIRE AND ACCIDENTAL
DAMAGE